Practical Examination Protocols at East London Beauty Academy

At East London Beauty Academy Practical Examinations are required in order to pass some of the exams.  This section gives the full guidelines for holding a practical examination at an ITEC/VTCT   registered Centre.

CENTRE’S RESPONSIBILITY

Before students can take the practical exam:

• Candidates must complete the course fully and be able to achieve all the learning outcomes and assessment criteria within the ITEC/VTCT  syllabus
• Candidates are fully conversant with the ITEC/VTCT  Candidate guidance notes and ITEC/VTCT  ’s expectations of them during examinations
• Candidates are adequately prepared and have had a full practical internal assessment using the ITEC/VTCT  marking criteria and ITEC/VTCT   pre-assessment form/s which may be found on the ITEC/VTCT   website.  A pre-assessment form is required for each unit where applicable
• The timetable for the examination day is agreed by the ITEC/VTCT  Practical Examiner prior to publication to the Candidates. Failure to do so may result in disruptions to the examinations on the day
• Only 10 Candidates are seen at one time unless prior permission has been sought from the ITEC/VTCT  Practical Examiner for an absolute maximum of 12 (ITEC/VTCT   Examiners will not see more than 2 categories of practical examinations at one time. Please check with the ITEC/VTCT   Examiner before scheduling)
• All Candidates to be examined have been included on the ITEC/VTCT  examination enrolment form that has already been sent to the ITEC/VTCT   office or completed and submitted online. ITEC/VTCT   should have been notified in advance of any additional Candidates on the ITEC/VTCT   examination enrolment forms
• Treatment evidence/case study/assignments have been assessed and internally quality assured and that all assessment forms are completed fully and are placed with the Candidates’ evidence ready for the ITEC/VTCT  Practical Examiner to verify.  Alternatively, all documentation must be completed fully, assessed and internally quality assured and uploaded to the ITEC/VTCT   E-Portfolio which is free of charge and available to all learners. If Candidates’ documentation/evidence has not been assessed and internally quality assured by the Lecturer/s or is not available for verification this will result in referral or delays in certification.
• The room is suitable for the examination, i.e. space, temperature, lighting, noise levels
• Sufficient equipment is available and in good working order in accordance with the ratios set out
  within the Centre Registration Document
• All necessary products are available for the examination
• Candidates and clients must be punctual
• Candidates wear name badges with their ITEC/VTCT  Student ID number shown and have photographic identification available for inspection
• Suitable external clients are provided that will enable the Candidates to demonstrate ALL of the practical skills necessary to achieve the qualification (clients must not be Lecturers, Therapists or on a Therapy Training Course). Centres must ensure that clients are agreeable to act as such and that they are not suffering from any contraindications that may cause a candidate or the ITEC/VTCT  Practical Examiner to have to stop the procedure
• Candidates are not under the influence of recreational drugs or alcohol
• Candidates’ bags are left outside the examination room
• ALL Candidates and clients switch off mobile telephones
• Lecturers refrain from entering the examination room once the examination has commenced
  unless asked to do so by the VTCT/ITEC/VTCT   Practical Examiner
• Examination changeovers are performed smoothly and efficiently between groups, within 15
  minutes
• A Lecturer or Centre Manager should be available throughout to ensure the smooth running of the practical examinations on the day
• ALL Lecturers delivering ITEC/VTCT  programmes are present to listen to the ITEC/VTCT   Practical Examiner’s  feedback
• All Lecturers understand that the ITEC/VTCT  Practical Examiner’s decision is final. 

• All Lecturers and Candidates are familiar with ITEC/VTCT  procedures, in particular, the process of
  acquiring results and the appeals, complaints and malpractice policy documents.
• Candidates do not attempt to discuss any aspect of the examination with the ITEC/VTCT  Practical
  Examiner
• In order to avoid disappointment, Lecturers do not discuss results with Candidates until all
  results have been aggregated and released into the ITEC/VTCT   results portal. 

PRACTICAL EXAMINATION REQUIREMENTS

During the examination visit, the ITEC/VTCT   Practical Examiner will:

• Practically assess all Candidates
• Meet with the Lecturers and check relevant documentation on Centre Quality control
• Verify the Candidates’ treatment evidence/case studies/ assignment work
• Sample Candidates’ work
• Feedback the details of the practical examination(s) to the relevant Lecturers
• Seek clarification regarding Centre governance and Centre Policy
• Check action/s (if any) from previous examination visit has been resolved/completed
• Agree on an action plan if/when necessary

RESUBMISSION OF REFERRED EVIDENCE

• Where treatment evidence/case studies/ assignments are verified and the ITEC/VTCT  Practical Examiner considers that they do not meet the ITEC/VTCT   standard, the ITEC/VTCT   Practical Examiner will produce a referral report indicating the additional work which must be completed in order to uplift the documentation to a passing grade.  The referral report will be left at the center for inclusion in the candidate documentation to inform the Candidate of the re-submission requirements.
• Once the additional work has been completed by the Candidate, the documentation should be re-submitted to the Internal Assessor at the Centre for re-marking.  The Centre is responsible for re-marking the documentation and when they can confirm that a passing grade has been achieved, the relevant assessment form for the unit(s) should be signed as complete.  The completed and signed assessment form only must be forwarded to ITEC/VTCT   in order to update the Candidate’s records.  Treatment evidence/case studies/assignments should not be forwarded to the ITEC/VTCT  /VTCT office.